Booking Search – Quick Reference

The booking search bar supports free-text search, status keywords, company filters, reference lookups and date ranges. All keywords are case-insensitive.

Free Text Search

Type any text to search across booking numbers, job numbers, company names (shipper, consignee, bill-to, shipper/consignee), container numbers, UUIDs, and any searchable dynamic fields configured for your company. Partial matches are supported.

Examples:

• global trading — finds bookings where shipper, consignee, or bill-to matches "Global Trading"
• TEMU1234567 — auto-detected as a container number
• ABCD26030013A — auto-detected as a job number

Status Keywords

Type a status keyword to filter bookings by their current status. You can combine a status with free-text to narrow results further.

Booking Type

Filter bookings by their type. The shorthand keywords import and export use an inclusive match and will include related types (e.g. import matches IMPORT and E_IMPORT). For an exact type match, use type:.

Company Filters

Use a prefix followed by a colon to search by specific company fields. You can search by company name or company code.

Note: A space after the colon is allowed. fwd: Eastern Express and fwd:Eastern Express both work the same way.

Reference Lookups

Use a short prefix to search specific reference fields directly.

Auto-detected patterns: Container numbers (e.g. TEMU1234567) and job numbers (e.g. ABCD26030013A) are automatically recognized even without a prefix.

Date Range Filters

Narrow results to a date range using after: and before:. Dates must be in YYYY-MM-DD format.

You can use both together: delivered after:2026-03-01 before:2026-03-31 finds all deliveries in March.

Note: When used with the delivered keyword, the date filters against the operation date. For all other keywords, it filters against the activity date. Date ranges are ignored when combined with inhand or notcomplete.

Combining Search Terms

You can combine any keywords and free-text by separating them with spaces. All terms are combined with AND logic — each additional term narrows your results.

Batch Lookup (Commas)

To search for multiple booking numbers or UUIDs at once, separate them with commas. This uses OR logic — any matching booking will be returned.

Examples:

• BK26030013, BK26030014, BK26030015 — find any of these booking numbers

Important: Status keywords and prefix filters do not work in comma mode. If your query contains a comma, all terms are treated as free-text with OR logic.

Tips

• All keywords are case-insensitive — PENDING, pending, and Pending all work the same
• Spaces between terms mean AND (narrow results). Commas mean OR (expand results).
• A space after the colon in prefix filters is fine — fwd: Eastern works the same as fwd:Eastern
• You can use the search bar alongside the sidebar status filters and user filters. Use Clear All to reset everything.
• Results are sorted by relevance and recency by default

Filter By Users

Users are automatically assigned to the user who accepted the booking. Then after they can transfer the booking. If the user would like to see only bookings assigned to them, they may simply add their name to it. Another scenario they may use this is if a person is on leave, and they want to monitor the status of their booking. To do this they may simply add both their names and monitor both users bookings until the person on leave returns. Please note, in ShipX, if a person is allowed to see one booking, they are allowed to see ALL the bookings. To set permission based on their booking is not available. 

Filter by Booking State

Users can filter the jobs by booking state. The booking state is computed by the Process flow defined for each CompanyType in. Read more about the about the Process Flow state here. This process flow allows you to define the current status of each booking at each process step. 

On the Left of all the bookings you can see all the categories/booking statues.  You can sub-filter by them. You can also combine with Free Text search by filtering each status such as ACCEPTED and "ShipX" to find all 'accepted' bookings that have the name ShipX in the Free Text Search Field. Or to find Any customer with the name "ShipX" that has finished delivery but pending to Invoice State in the AR Invoice section.

Clear all will clear all filters, booking search, user filter and filter by Booking State.

Export Booking

Users can quickly export the booking search results here. Although this is not the main recommend way of exporting, this facility is available. You may export the Booking by Export, more details and Export by Job (each job will be one row).